01 30 00 ADMINISTRATIVE REQUIREMENTS

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 35 13 Special Project Requirements

.01 General

1. This manual of Design and Construction Standards has been prepared by the University to guide Architects and Engineers, hereinafter referred to as the Professional, commissioned to design buildings and other facilities for The Pennsylvania State University.  The information contained herein applies to the University Park Campus and all other Campuses; The Milton S. Hershey Medical Center (MSHMC); and all other locations.
2. Due to Penn State's size and breadth of operations, many locations have unique operating characteristics and requirements, which must be incorporated into the project by the Professional during design.

.02 Projects at the Milton S. Hershey Medical Center

1. As a fully functioning healthcare institution, the Milton S. Hershey Medical Center occupies a unique position within the University system, and therefore has many requirements and regulations that do not apply to other University locations.  The Professional must coordinate all project requirements with the Office of Physical Plant HMC Design and Construction Division, and with MSHMC Facilities Planning & Construction Department.
2. All construction firms performing work at the Milton S. Hershey Medical Center must have their project managers and superintendents ASHE Healthcare Construction Certified.
3. In addition, the following documents describe specific requirements that apply only to projects at MSHMC.  Where these documents conflict with other requirements in the Design & Construction Standards, these documents supersede other requirements:

01 35 20 Safety Requirements

.01 General Safety Considerations

1. Runaways and ramps should be installed in all buildings where bulk supplies are handled.  Ramps should have a surface providing traction.
2. All glass and glazed doors used at entrances, stairwells, etc., shall have adequate push plates or bars and proper glass as required by applicable building codes or regulations.
3. A non-slip nosing shall be installed on all interior stairs. Nosings with grooves or other depressions tending to form trip hazards shall not be permitted. (Carborundum or similar abrasives are not permitted.)
4. All outside steps must be adequately lighted  Treads and landings should have positive drainage away from the building.
5. Suitable and guards shall be provided at all places such as stairwells, outside steps, bridges, loading ramps, etc. where persons are exposed to the possibility of falls from one level to another.
6. All inside lighting fixtures must be placed so relamping can be accomplished with minimum effort and hazard.
7. Chemical and flammable liquid storage and usage areas will be ventilated sufficiently to remove all fumes and shall be constructed in accord with all applicable codes and University requirements.
8. For the University piping color code and the usual painting called for under the mechanical trades, the University uses a "Color Code" for the identification of certain equipmentment and piping. See Division 23.

.02 Roof Fall Protection and Prevention

1. Purpose
   1. The Pennsylvania State University Office of Physical Plant, in its continued dedication to safety, has developed the following minimum standards to improve fall protection and prevention through proper planning, design, construction and maintenance. These standards are intended to remove fall hazards, prevent access to fall hazards, restrict movement at fall hazards and/or provide the proper fall arrest equipment as well as assist in the proper selection, care and use of fall protection equipment.
2. Definitions
   1. Fall Protection Team – The Pennsylvania State University Office of Physical Plant has established a team of individuals including members of the Safety, Design Services, Campus Planning and Design, Work Control Center, Maintenance Programs, Roof Crew, Project Management Offices and Commonwealth Services to establish, maintain and uphold Fall Protection and Prevention Standards.
      1.  At a minimum this team will meet to review all roof fall protection risk assessment priorities (typically budgeted for annually) (see section 5. g.) buildings during the preliminary design for concurrence on fall protection scope and approach.
   2. Fall Hazard – A distance of 4 feet or more to the next lower level.
   3. Feasible – Relates to these factors:  cost justification (installation cost, training, personal fall arrest equipment cost, inspection cost, etc), status of personnel utilizing structure (employee, student, public, etc), structural capabilities, and aesthetics.  Final determination made by the Fall Protection Team.
   4. Passive Fall Protection Systems - A “passive” fall protection system refers to a system that is non-dynamic, stationary, and does not move, adapt, or change when in or out of use. Passive systems do not require the use of personal protective equipment or active participation from individuals occupying the roof.  Common Passive systems on campus include parapets and guardrails.
   5. Active Fall Protection Systems - Active fall protection systems are dynamic and require the use of special personal protective equipment, training, as well as active participation by the individual.  Common Active systems on campus include Life Lines and Anchor Points.
   6. Serviceable Equipment: Means such equipment requiring servicing from the roof level as solar array/structure, HVAC, fan units, exhaust units, air handler.  The roof surface, floor drains, gutters, cameras/security cameras, antennas, cell towers and equipment on the roof that can be entirely serviced from beneath the roof level, are not considered serviceable equipment.
   7. Path of Travel:  Examples include, but are not limited to, pavers/pads/matting that designate a path, roof access location in relation to serviceable equipment location, and the logical walking path a person would take to get from a piece of serviceable equipment to another.
3. Applicability
   1. Any project which proposes to add, remove or modify any portion of the roofing system or roof-top equipment, including new construction.
      1. Old Main Building is excluded from the requirements of this design standard, fall protection methods will be determined by the Fall Protection Team
4. Roof Fall Protection Codes and Regulations
   1. The following codes and regulations and their appendices, as amended, are hereby incorporated by reference:
      1. OSHA 1910.29  (Guardrails)
      2.  OSHA 1910.140  (Personal Fall Protection Systems)
      3.  OSHA 1910.28 (Duty to have fall protection and falling object protection).
      4.  OSHA 1910.23 (Fixed Ladders)
      5.  Current IBC requirements
      6.  Penn State University Ladder Standard
      7.  Where discrepancies exist between the above requirements/codes/regulations and this document, this document shall take precedence.
5. General Requirements
   1. NOTE: All roof surfaces and/or impacted material require testing for ACM (Asbestos Containing Materials) before removal or penetrating. 
   2. Any project which proposes to add, remove or modify any portion of the roofing system or roof-top serviceable equipment, including new construction, shall consider fall protection requirements at the earliest design phase possible as part of the Prevention Through Design effort and shall be revisited at each subsequent phase to ensure all issues have been addressed.  This is for design review purposes.
      1.  Design deliverables include a drawings identifying the fall protection hazards and proposed design response.  Responses shall include viability of relocating existing equipment to eliminate the fall hazard.  A separate meeting with the Fall Protection Management Team may be required.
      2. As-Built deliverables include Roof Protection Diagram provided by the designer.  See section 6 c iii & 7 below for more details.
   3. In general, passive fall protection systems such as parapet walls and/or guardrails shall be the basis of design in all situations to minimize the need for personal fall arrest systems and ongoing expenses associated with inspection, maintenance, personal protection equipment and training of such systems. 
   4. Campus Planning and Design shall be consulted regarding the architectural design and finishes of passive fall protection systems.
   5. New Construction (i.e. new building construction)

      1. 100% protection required.

      2. In order to minimize the frequency of rooftop access, all serviceable equipment shall be located inside the building or outside the building at ground level.

      3. Roof access options in order of preference:  Elevator, interior stairs to man door, roof hatch with stair access, roof hatch with fixed ladder access, and exterior fixed ladder.

      4. Hatches, elevators, interior stairs leading to roof man door, and pathways to serviceable equipment shall be located 15 feet or further from that roof edge. 
      5. Roof ladders shall be concealed from view as much as possible.
      6. Passive fall protection systems such as parapet walls and/or guardrails shall be installed along all rooftop edges.  Parapet walls or guardrails shall comply with all applicable design standards referenced herein.  
      7. Canopies excluded if no serviceable equipment is present. 
         1.  Canopy.  At a minimum must have eyehook tie-off for portable ladder.
      8.  Sloped Roofs.  Must have permanent anchor points installed to protect 100% of the roof surface.
   6. Roof Replacement (entire roof or part of the roof) on Existing Building

      1.  100% protection required.

         1. Where there is serviceable equipment less than 15 feet from the edge, passive fall protection system is required.
         2. Where there is serviceable equipment located 15 feet or further from the edge, passive or active fall protection systems can be utilized. 
         3. Active fall protection systems may be used on remaining roof areas where there is no serviceable equipment located less than 15 feet from the edge.
         4. Passive fall protection systems such as parapet walls and/or guardrails shall be installed along all rooftop edges around serviceable equipment and along travel path.  Parapet walls or guardrails shall comply with all applicable design standards referenced herein.
         5. Should the designer determine passive fall protection is not feasible, the designer shall submit a proposal to the Project Leader for review and approval which includes, but is not limited to, details on the proposed alternative (fixed anchor points or horizontal lifeline system), evaluating the lifecycle cost comparison between the preferred passive system and the proposed alternative system, outlines the required maintenance, inspection and training requirements.  No active systems may be constructed without written approval from the Project Leader where proposed active systems would replace passive system requirements.
   7. All other roof modifications, including but not limited to, new serviceable equipment installations, and retrofitting existing roofs with the sole purpose of providing fall protection as determined by the roof fall protection risk assessment priorities (budgeted for annually): 
      1. Serviceable equipment should be located 15 feet or further from the edge.
      2. Passive fall protection systems such as parapet walls and/or guardrails shall be installed along all rooftop edges around serviceable equipment and along travel path which is located within 15 feet or less from the edge of roof. 
         1. Should the designer determine passive fall protection is not feasible, the designer shall submit a proposal to the Project Leader for review and approval which includes, but is not limited to, details on the proposed alternative (fixed anchor points or horizontal lifeline system), evaluating the lifecycle cost comparison between the preferred passive system and the proposed alternative system, outlines the required maintenance, inspection and training requirements.  No active systems may be constructed without written approval from the Project Leader where proposed active systems would replace passive system requirement.
      3. Since 100% protection is not required for section “g”, active fall protection systems may be used on remaining roof areas where there is no serviceable equipment located closer than 15 feet from the edge. 
      4. Temporary/movable fall protection systems (i.e. portable railing, carts) may be utilized if roof is scheduled for replacement within five (5) years or as determined appropriate by the Fall Protection Team.  No temporary systems may be constructed without consulting with the Fall Protection Team and written approval from the Project Leader.
   8. Design Criteria:
      1. Passive Fall Protection Systems:
         1. Parapet design criteria    
            1. Parapet walls shall measure forty-two (42) inches from top of finished roof grade and comply with all design standards. 

      2.  Guardrail design criteria

         1. Guardrails must comply with IBC, OSHA and all applicable design standards as found in 1910.29 (b).
         2. Guards shall be a minimum of forty-two (42) inches in height as measured from the top of finished roof grade with spacing in accordance with current IBC.
      3. Fall protection (guardrails) shall extend six (6) feet past serviceable equipment and roof access hatches that are within fifteen (15) of roof edge. 
      4. Fixed roof access ladders must have guardrails that extend a minimum of six (6) feet on both sides.
      5. No wood material shall be used.
   9. Active Fall Protection Systems:
      1.  Anchor point design criteria
         1. Anchor points must comply with OSHA design standards found in 1910.140.
         2. Anchor point quantity, spacing and load rating shall be designed to ensure two workers can work concurrently at the same location.  It is the responsibility of the design professional to provide supporting calculations regarding load ratings.
      2.  Horizontal Lifeline design criteria:
         1. Shall be designed in accordance with all applicable codes, regulations and manufacturers’ specifications.
         2. Horizontal Lifelines shall be designed to allow for “pass through” system, and not designed for use with a Y-lanyard.
         3. Lifeline shuttles or trolleys must be non-detachable type.
         4. Considerations for visibility of lifeline for trip hazards due to snow fall, equipment nearby, etc.  Consult Fall Protection Team.
   10. Marking and Signage
       1. 1.  Approved tie off locations shall be marked with stamped stainless steel tag including, but not limited to, the following information:  Building number, tie off sequential number, and rating (maximum number of people allowed to hook to).  Tags may be secured on structural member, adjacent to tie off, or wire connected to loop.
          2.  Close out submittal requirement - Contractor shall provide log of tie off sequential number and information with general description of location.  
          3.  Roof Protection Diagram – The design professional shall provide a diagram (CAD drawing, ‘as-built’) to the Project Leader of each roof section that Penn State will post on roof which includes, but is not limited to, the following 
             1. Locations of all fall protection features;
             2. Load rating for each fall protection feature, if applicable;
             3. Maximum number of people permitted on each anchor point, where applicable;
             4. Type of personal protection equipment required at each fall protection feature (i.e. connection devices/lanyard/retractable lanyard, etc.).
   11. Skylights
       1.  Shall be protected per OSHA Section 1910.28(b)(3)(i).
   12. Fixed Ladder Access and Stairs
       1.  Fixed ladder access and/or stairs shall be provided in accordance with OSHA 1910.23 and OSHA 1910.25 respectively.
       2.  Fixed ladders over 24 feet shall be equipped with ladder safety system.
          1. Rigid rail design is required for the ladder safety system.
          2. Trolleys or shuttles shall be located in a secured, labeled box at the bottom of the ladder.
          3. Guardrails for ladders over four (4) feet in length shall extend a minimum of six (6) feet on each side and the ladder shall be equipped with a self-closing swing gate.
          4.   For full details pertaining to fixed ladder installations refer to the Penn State University - Ladder Design Standards.
   13. Roof Hatch or Scuttle

       1.  All roof hatches and scuttles shall be guarded in accordance with OSHA 1910.28.

          

          ii. Example picture of typical guarding)  

          iii.Basis for design of new roof hatches access or scuttles shall be by stair access. (meaning that stairs shall lead to the hatch instead of fixed ladder)

          iv. All roof hatches and scuttles with ladders shall be equipped with at least the following features:

          1. A means of assistance for transition from access ladder onto rooftop (i.e. Ladder safety post, grab bar, folding post, etc.);

          2. Lift assist feature which is shock or spring activated;

          3. Be able to be secured (locked).

          4. Roof hatches and scuttles shall be a minimum of three (3) feet by four (4) feet and shall open at least 70 degrees from horizontal if the hatch is counterbalanced.

   14. AS-BUILTS

1. 1. 1.  At a minimum, as-built drawings shall include, but are not limited to the precise location of all fall protection features with design criteria and identifying information 
         15. O&M FROM DESIGNERS

1. 1. 1. Manufacturer’s maintenance and inspection requirements must be provided by the designer prior to final payment.
      2. Warranty information must be provided by the designer prior to final payment.

.03 Prevention through Design Standards

1. Roofs (See official PSU Roof Fall Protection Standard)
1. Fall Protection system is required for employee protection anytime work is required on the roof.
1. Rooftop equipment
1. Evaluate locating on the ground or in mech rooms, or be at least 15 feet from the leading edge of a roof.
2. Passive fall protection systems shall be installed so personal fall arrest systems are not required.
1. Walkways to equipment shall be further than 15 feet from the edge of the roof.
2. Roof access ladders shall be equipped with a safety climb system, 6 feet of guardrail on either side and a self-closing swing gate at the ladder opening
2. Serviceable Equipment
1. Shall not be installed in any space that meets the definition of an OSHA confined space.
2. Valves, switches, disconnects, vavs, dampers, AHUs, exhaust fans, filter banks, etc shall be located so they can be safely accessed for servicing.
3. Lighting fixtures, etc shall be located so they can be safely accessed.
1. Look at area where installing to ensure ladders, scaffolds or personnel lifts can be utilized
2. Evaluate the use of Retractable fixtures 
3. Elevated work surfaces
1. Shall be equipped with standard guardrail, midrail and toe boards
2. Access shall be by standard stairway
1. If access is provided by straight ladder, refer to ladder standard. 
4. Janitorial Sinks
1. Shall be installed at floor level so buckets, equipment, etc do not have to be lifted to empty. 
5. Fixed Ladders
1. Shall be equipped with safety climb system when greater than 24 feet in length
2. Shall have 6 feet of conforming guardrail installed on either side regardless of length.
3. Ladder openings at the landing shall be equipped with a self closing swing gate regardless of length.
6. Electrical Gear
1. Shall be equipped with arc flash reduction capabilities.
2. Adequate clearance distances shall be established in front of gear to provide safe access.
3. Disconnect shall be installed within sight of the equipment.