Division 00 - Procurement and Contracting Requirements
00 01 00 CONTRACTOR SAFETY REQUIREMENTS
The Pennsylvania State University endeavors to provide a safe and healthy environment for all students, employees and visitors. Likewise, the University seeks to facilitate the creation and maintenance of a safe and healthy work environment on all construction job sites. This program establishes a framework of safety and health requirements that must be met during all phases of construction activities at the University. Please direct any questions or comments to Tyler Rydbom @ tyler.rydbom@psu.edu.
Document | Version Date | Description |
|---|---|---|
| 05/03/2023 | Safety Requirements |
00 20 00 INSTRUCTIONS FOR PROCUREMENT
00 21 00 FRONT ENDS NON-DGS PROJECTS
These specifications are provided for insertion into the Project Manual of all bid projects. For projects bidding under the Form of Agreement 1-C, the design Professional must include the entire document (Sections A-H). In some of the Sections, project specific selections are required; instructions are contained within the document. These selections should be discussed with the Project Manager. Section C and Section D are sample contract documents and should not be edited. The “sample” contract should be included in the Specifications. The Professional is responsible for coordinating the information in these documents with their own specifications. For Construction Manager (CM) bid projects, the CM must include Section A and Section B at a minimum. Other Sections are to be included and should be modified to read as the CM is holding the contract for each trade. The CM is responsible for coordinating the information in these documents with their own specifications.
Document | Version | Description |
|---|---|---|
| e-Section A | October 2023 | Notice to Bidders for web-based, electronic bids. |
| Section C | October 2023 | Form of Agreement 1-C (sample) |
| Section D | October 2023 | General Conditions of the Contract |
| Section D1 | October 2001 | Notification of Contract Requirements Pertaining to the Prevailing Wage Act |
| Section E | October 2001 | List of Drawings |
| Section F (UP) | October 2023 | General Conduct of the Work and Special Requirements for University Park |
| Section F (non-UP) | April 2019 | General Conduct of the Work and Special Requirements the Commonwealth Campuses |
| Section F - (HMC) | July 2018 | General Conduct of the Work and Special Requirements for the Hershey Medical Center |
| e-Section G | April 2020 | Basis of Bids for web-based, electronic bids. |
| Section H | October 2001 | Scope of Work |
| MBE-WBE Exhibit A | July 2017 | DBE Contractor / Supplier Utilization Form |
00 22 00 FRONT ENDS DGS PROJECTS
These specifications are provided for insertion into the Project Manual of all bid projects. The design Professional must include the entire document (all sections in the table below). In some of the sections you will be required to make some project specific selections, instructions are contained within the document. These selections should be discussed with the Project Manager. Sections C and D (also the CM General Conditions) are samples provided for your information and should not be edited. Your Project Manager will provide a clean copy of section D (General Conditions) to you for incorporation into the specifications. You should include the "sample" contract in the specifications. The Professional is also responsible for coordinating the information in these documents with their own specifications.
Document | Version | Description |
|---|---|---|
| e-Section A | October 2023 | Notice to Bidders for web-based, electronic bids. |
| Section C (DGS) | October 2023 | Form of Agreement 1-C (sample) |
| Section D (DGS) | October 2023 | General Conditions of the Contract |
| Section D1 | October 2001 | Notification of Contract Requirements Pertaining to the Prevailing Wage Act |
| Section E | October 2001 | List of Drawings |
| Section F (UP) | October 2023 | General Conduct of the Work and Special Requirements for University Park |
| Section F (non-UP) | April 2019 | General Conduct of the Work and Special Requirements for the Commonwealth Campuses |
| Section F - (HMC) | May 2011 | General Conduct of the Work and Special Requirements for Hershey Medical Center |
| e-Section G | April 2020 | Basis of Bids for web-based, electronic bids. |
| Section H | October 2001 | Scope of Work |
| DGS Section I | November 2012 | Small Diverse Business Requirements |
| DGS SDBUR | November 2017 | SDBUR - Small Diverse Business Utilization Report |
| DGS Section J | February 2022 | Worker Protection and Investment Certification Form |
| DGS-SGC | February 2005 | Supplementary General Conditions of the Contract |
| DGS Schedule 20 | May 2020 | Environmental Statement, State Law, and Federal Law. |
00 23 00 ONLINE BIDDING DOCUMENTS(2-C)
| 2-C Contract (e-Builder) | October 2023 | Form of Agreement (2-C) used when bidding via e-Builder. |
| 2-C Project Request Form (e-Builder) | March 2023 | Form for Project Leader or Professional to complete in order to advertise projects for online bidding via e-Builder. Completed UP forms shall be submitted to jgw124@psu.edu and mlb24@psu.edu. Complete CS forms shall be submitted to rae12@psu.edu. |
| 2-C Addendum Template (e-Builder) | March 2019 | Addendum Template - Completed UP addenda shall be submitted to jgw124@psu.edu and mlb24@psu.edu. Complete CS forms shall be submitted to rae12@psu.edu. All text within addenda needs to be converted to black font and saved in pdf format prior to submission. |
Document | Version Date | Description |
|---|
00 24 00 JOB ORDER CONTRACTING (JOC) DOCUMENTS
This section contains information and documents that pertain to projects that utilize JOC.
| JOC Process for PL's | September 2017 | Instructions on JOC process for Project Leader |
| JOC Sole Source Justification Form - PDF | April 2015 | Completed forms shall be submitted to jgw124@psu.edu |
| JOC Emergency Restoration Guidelines | Guidelines for JOC Emergency Restoration Program and Contractor contact info | |
| JOC Proposal Review Instructions | April 2019 | The processes outlined in this document shall be used for all JOC proposal reviews |
| JOC Joint Scope/Pre-Bid Meeting Topics | Topics/Outline for Joint Scope/Pre-Bid Meeting |
00 30 00 JOB KIT
.01 Job Conference Guide
Document | Version Date | Description |
|---|---|---|
| Initial Job Conference Guide | December 2010 | This interactive guide serves only to highlight certain contract administration requirements. This online guide contains links to all of the job kit documents (below). |
.02 Forms for Job Conference
Document | Version Date | Description |
|---|---|---|
| Job Conference Sign-in Sheet | December 2007 | Use this form to log the attendees of the job conference |
| Job Conference Meeting Minutes Form | January 2012 |
.03 Prevailing Wage (Payroll)
Document | Version Date | Description |
|---|---|---|
| Weekly Payroll Certification Forms | ||
| No Work Report | July 15, 2003 |
.04 Payment Application
Document | Version Date | Description |
|---|---|---|
| Consent of Surety Company | July 15, 2003 | |
| Affidavit for Final Payment & Waiver of Mechanics' Lien | April 2017 | |
| Steel Certification Form | May 2023 | |
| Property Inventory Classification | May 2023 |
.05 Change Order
Document | Version Date | Description |
|---|---|---|
| Change Order Summary and Cost Breakdown Form | November 1 2023 | The new change order breakdown form and revised change order language will be effective on contracts executed after November 1st, 2023. The new breakdown form and language modernizes the overall change order process, aligns the University with peer institutions, and creates efficiencies/time savings. |
| Change Order Summary and Cost Breakdown Forms | July 2005 | |
| Tax Exempt Items | July 15, 2005 | |
| ACT 45 Exemption Carve-Out | January 2, 2003 |
.06 Forms and Certificates
Document | Version Date | Description |
|---|---|---|
| Lead-Free Plumbing Material Certification | January 2, 2003 | |
| Erosion and Sedimentation Control Inspection Log Sheet | ||
| Columbia Gas Line Routing Map | January 15, 2015 | |
| Federal Clean Air Act Form |
.07 Stormwater Information
Document | Version Date | Description |
|---|---|---|
| Penn State Stormwater Publications and Training Documents | Various | Resources for Stormwater Management information and Spill Control. |
.08 Close-Out
00 50 00 CONTRACTING FORMS AND SUPPLEMENTS
The documents in this section are provided for use during the project design and construction processes. They are Penn State’s preferred format and we recommend you copy and use them for projects on our campuses.
Document | Version | Description |
|---|---|---|
| Addenda | July 2002 | This Word document contains the content and format that Penn State expects the Professional to use when issuing Addenda. |
| e-Addenda Template | February 2019 | This Word document contains the content and format for Addenda issued via electronic bidding. |
| Bid Request Web Form | March 2023 | This Excel is used to request advertisement of a project on the Office of Physical Plant web site. Penn State Project Leaders are to use this Form to initiate online bidding via e-Builder. |
| Project Web Form-Additional Pages | June 2018 | This is a supplement to the Bid Request Web Form. It is used only when the number of Bid Packages exceeds the number of spaces on the Bid Request Web Form. |
| Prevailing Wage Request Form | March 2012 | The Project Leader, Professional, or Construction Manager shall use this Form to request Pennsylvania prevailing wages for construction projects where the estimated project cost is at least $25,000. |
| Bid Tab (blank) | February 2015 | This Excel template is used to assist the Professional in preparing the Bid Tab for any Penn State project. The Bid Tab will indicate Expected Bidders, Base Bid, and other information per Section B (Form of Proposal) of the Project Manual. |
| Change Order Summary and Cost Breakdown Forms | August 2004 | These forms shall be used on all change orders submitted on University projects. The Cost Breakdown Forms are to be completed by the prime contractor and any subcontractor (regardless of tier) performing work under the change order. Contractors and subcontractors are required to submit all supporting documentation along with these forms to support the cost requested. Change orders will not be processed without the correct forms and supporting documentation. |
| Change Order Summary and Cost Breakdown Form | November 1 2023 | The new change order breakdown form and revised change order language will be effective on contracts executed after November 1st, 2023. The new breakdown form and language modernizes the overall change order process, aligns the University with peer institutions, and creates efficiencies/time savings. These forms shall be used on all change orders submitted on University projects. The Cost Breakdown Forms are to be completed by the prime contractor and any subcontractor (regardless of tier) performing work under the change order. Contractors and subcontractors are required to submit all supporting documentation along with these forms to support the cost requested. Change orders will not be processed without the correct forms and supporting documentation. |
| Consent of Owner to Use of Contingency | April 2002 | This form is to be completed by Construction Managers and approved by Project Managers before use of any contingency funds. |
| Job Conference Meeting Minutes | January 2014 | This word document contains the content and format that Penn State expects the Professional to use to record Job Conference minutes. |
| Utility Interruption Notification Form | November 2007 | This is a sample form utilized to inform and receive approval from our customers that they will be without certain utilities, Life Safety Systems, or a reduction/outage of HVAC System, due to our technicians performing work to resolve the problem. |
| Contractor Spill Reporting and Fuel Handling | August 20, 2014 | Fuel handling Practices, Spill response, and Responsibilities for Contractors. |
00 51 00 MISCELLANEOUS FORMS
Document | Version Date | Description |
|---|---|---|
| Title V New Emission Source Information | July 2003 | The University's Title V permit requires all new emission sources installed be tracked, "permitted" and reported. The professional must provide the information requested as it becomes available (starting with the design process). |
| Design Phase Deliverables | September 2011 | Minimum requirements for documents submitted to the University for Owner Review. |
| Load Determination Form | October 2014 | The Professional shall complete this form for all projects that involve new buildings, major renovations, new electrical services or electrical service upgrades. It is used to inform the University of the impact to the distribution system capacity and the building or facility's distribution system. |
| Penn State Capital Projects Guidebook | July 2017 | The purpose of the Project Delivery System (PDS) is to provide project requirement details necessary for developing and executing Penn State University new construction or renovation projects greater than $5,000,000. |
| Capital Project Delivery System Overview Diagram & Phase Deliverables Charts | July 2017 | The Penn State Project Delivery System Stage Gate Process is based on a high-level segmentation and sequencing of Project activities – stages separated by decision points – in order to guide Project activities and gather information for sound management decisions. |
| Environmental Systems Criteria Matrix | November 2010, | Mechanical Systems; space performance criteria for Environmental Systems. This is a Requirement in the Design Phase Deliverables document, to be first Submitted as an "initial Draft" during the Schematic Design Phase for HVAC. |
00 52 00 PROFESSIONAL AGREEMENTS
The following documents are examples of Owner-Professional agreements that Penn State will enter into with Professionals to perform design work for them. The agreement contains the rights and responsibilities of the parties. These are sample documents, for reference only. The actual agreement will be provided and completed by the Design and Construction division.
Document | Version Date | Description |
|---|---|---|
| July 2022 | Revised version of 1-P with new reimbursable language. (EFFECTIVE July 1st, 2022) | |
| Form of Agreement 1-S (sample) | July 2022 | Revised version of 1-S with new reimbursable language. (EFFECTIVE July 1st, 2022) |
| AE Sole Source Justification | May 2023 | Sole Source Justification form for Architects/Engineering Agreements. |
00 53 00 CONSTRUCTION MANAGER AGREEMENTS
Document | Version Date | Description |
|---|---|---|
| 1-CM-GMP General Conditions | October 2023 | General Conditions of the 1-CM-GMP agreement. |
| Form of Agreement 1-CM-GMP | October 2023 | (sample) |
| Form of Agreement 1-CM-A | October 2023 | (sample) |
00 54 00 DESIGN BUILD AGREEMENTS
| Document | Version Date | Description |
|---|
00 55 00 EVALUATIONS
00 55 01 Contractor Performance Evaluation
Document | Version Date | Description |
|---|---|---|
| Contractor Evaluation Form | January 2008 | |
| Contractor Evaluation Instructions | January 2008 |
00 55 02 Professional Performance Evaluation
Document | Version Date | Description |
|---|---|---|
| AE Professional Evaluation Form | January 2008 | |
| AE Professional Evaluation Instructions | January 2008 |
00 56 00 BIM Execution Planning
Document | Version Date | Description |
|---|---|---|
| OPP BIM Contract Addendum | October 2017 | Standard OPP BIM Contract addendum for new construction and major renovations. |
| BIM Project Execution Plan | May 2018 | This template is a tool that is provided to assist in the development of a BIM project execution plan as required per contract. It was adapted from the buildingSMART allianceTM (bSa) Project "BIM Project Execution Planning" as developed by the Computer Integrated Construction (CIC) Research Group of the Pennsylvania State University. |
| BIM Information Exchanges - LOD Matrix | March 2012 | This worksheet is a guide for the project team to define model creation scope of work and model level of development. |
Page Navigation
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